We build custom AI and automation systems that handle lead follow-up, onboarding, reporting, scheduling, and repetitive admin work so your team can focus on growth instead of busywork.
The "Manual Trap"
You're copy-pasting data between your CRM and spreadsheets. You’re running a real business, but you're still the bottleneck for every minor task.
The "Lead Leak"
Your leads sit in an inbox for hours before anyone follows up. By the time you reach them, the lead has already moved on.
The "Broken Zap"
You have tools like Zapier but you're not familiar with how to use them, or your existing workflows are broken and you lack the bandwidth to fix them.
In 2019, my "right-hand" person left for her dream job. I was drowning in manual tasks and couldn't find a replacement fast enough. That’s when I discovered Zapier. I learned how to turn my agency into a self-running machine. Now, I help other businesses do the same.
Work With UsWhether you want to learn the logic or just want the problem to go away, we provide hands-on implementation across the world's most powerful platforms.
What made it land with my team was her ability to do two things most people can't do simultaneously: go deep on the technical side and make it completely accessible for non-technical team members.
She walked us through practical examples using tools like Zapier, N8N, Asana, and AI platforms, not as a developer, but as someone who has actually stress-tested these systems inside a real agency.
Kaitlyn has an uncommon ability to look at an agency workflow and immediately spot the automation opportunity others walk right past.
If you are an agency owner looking to reduce manual work and free your team for higher-value client work, Kaitlyn is exactly who you want.
Proven Solutions
Missed call text-back: Instantly engage leads via SMS when you're unavailable so you never lose a prospect to a competitor.
AI lead qualification: Intelligent workflows that vet prospects and book appointments only with high-value leads.
Client onboarding: Automatically send welcome emails, collect docs, and set up folders the moment a contract is signed.
AI Email Sorting: Automatically categorize incoming mail, flag urgent issues, and draft replies using custom AI logic.
Proposal + Invoice: Sync CRM with billing to generate proposals and follow up on unpaid invoices without manual intervention.
Pipeline automations: Move deals through stages and assign team tasks automatically as leads progress through your funnel.
Designed for businesses overwhelmed with manual tasks, disconnected systems, and operational bottlenecks.
Get Started Now90-Minute Build Sprint
$600 one time
The “let’s get this done” session. We’ll meet to fix bottlenecks, improve workflows, and implement automations together in real time.
Great for quick wins and troubleshooting
Automation Partner Plan
$2,500/month
Ongoing automation and AI support without hiring in-house. Focus on reducing manual work and building efficient systems as you scale.
*Complex builds may require a custom proposal.
Best for ongoing support and optimization
Automation Growth Plan
$5,000/month
Built for growing businesses ready to automate at a higher level. Hands-on implementation to eliminate operational bottlenecks fast.
*Complex builds may require a custom proposal.
Ideal for growing teams with multiple workflows
Custom Automation Project
Custom Pricing
If you need something bigger or implemented faster. We map out your goals and create a custom scope and timeline tailored to your business.
Best for larger implementations and complex systems
As an owner, you see the bottlenecks, but it’s hard to scale if your team is still stuck in a "manual" mindset. I host a limited number of free 45-minute workshops designed to shift your staff's perspective and get them excited about high-impact automation.
45 minutes of strategic education on what's possible, followed by a 15-minute open Q&A to solve real-time hurdles.
Your team will learn to audit their own tasks, understand the tech landscape, and see how automation enhances their roles.
"By the end of the hour, your team will have a roadmap for growth. You can then choose to have them implement these ideas internally, or hire us to build the systems for you."
*Limited slots available per month to ensure quality.
Intro Call
We jump on a 15-minute call to understand your current bottlenecks and tool stack (Zapier, GHL, N8N, etc).
Audit & Strategy
We identify exactly which tasks are stealing your time and map out the "blueprint" required to fix them.
Build & Scale
We implement the systems. You and your team stop doing grunt work and start focusing on high-level growth.
We’ve compiled a giant list of the internal automations we’ve built since 2019. Download it now to see how you can use Zapier, ChatGPT, and HighLevel to automatically summarize podcasts, log missed calls to Slack, and ensure your team never misses a failed plugin update again.
Download the Free List